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GROUP BUSINESS TRAVEL

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Your Partner in Meetings, Events and Sales Incentive Travel

 

Synergistic Travels is your partner for meeting, event and sales incentive property sourcing/selection, venue contract negotiation, and complete project management. Our flexible service offering allows you to select as much or as little support as you need for each event you plan.     

 

Trust, we get you.  We worked in corporate America for 24 years and throughout that time we’ve been the corporate planner, the guest/winner and the corporate host.  We understand the individual needs, deliverables, and yes even the headaches for each of these roles.  

 

It is this experience coupled with a passion for inspiring people to see the world that drives our success every day. 

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Whether you are hosting a small, local business meeting; a large scale international incentive trip; or anything in between Synergistic Travels is your integrated partner!  

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  • Synergistic Travels streamlines this time consuming process by expertly managing:

           - Research

           - Evaluation

           - Negotiation of the contract on your behalf 

We have your best interests in mind every step of the way. After all....we work for you!  We take the time to learn about your      company, brand, event goals, and attendees.  Then we match the destination and venue to these perimeters.  Using our global partnerships and incredible buying power, we pride ourselves in delivering the best price and value possible.   

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  • Which services are used often depends on the resources at the client level.  With a corporate meeting planner on staff, a client may only need the Destination & Venue Selection Management service.  However, many clients use us as their in house meeting and travel planners.  We’ll work together to determine the right partnership and service mix for your specific needs.

 

           These service include:   

           - Master Project Timeline Management

           - Financial Oversight Including Budget Tracking

           - Registration Website & Event App Development

           - Vendor Management

           - Excursions, Activities Research & Planning

           - Guest Communications (Pre, post and during travel)

           - F&B Management 

           - Talent/Performer Acquisition

           - Run of Show Development  

           - Air Ticketing

           - Pre/Post Travel Planning Services for Guests OnSite Execution.  

 

  • Your event should run like a well oil machine. Guests are well fed, hydrated, having fun (or learning depending on the event) and know exactly where they need to be or don’t need to be next. Your vendor partners appear at just the right time with all of the right equipment needed for that moment.  Your event spaces are set, food & beverages are placed, and entertainment is in full swing as your guests arrive. Your corporate hosts are blown away with the high touch service guests are receiving resulting in the incredible feedback they are hearing first hand.  

 

  • This perfect choreography doesn’t happen by accident.  It takes an onsite team with excellent communication and project management skills.  A team that knows exactly what success looks like to you. A team like Synergistic Travels. How we do it  State of the Art Technology Utilizing state of the art technology we are streamlining processes and creating efficiencies while collecting the vast amounts of data needed to execute a destination meeting.  Using powerful reporting tools, this data is segmented and distributed to partners with live content and updates ensuring all parties always have current, detailed information. Our technology also supports our commitment to transparency.  

           

           With simple to read dashboards, you’ll always know exactly where you stand on topics such as:  

           - Air Ticketing

           - Registration Counts 

           - Hotel Nights Confirmed

           - Project Management Timeline

           - Budget Worksheet

           - Sponsor Revenue Management  

 

       Unique Experiences Run of the mill isn't our thing.  

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  • Unique incredible experiences are and we have the connections to deliver!  Tickets for iconic, high demand events, games and concerts?  Unique venues?   One of a kind dining experiences?  Celebrity appearances?  Unique team building activities?  Check!  Check!  Check!  Check!  We have those and so many more!  The focus is always on the guest and what they consider to be mind blowing!  

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What a client says: A huge thank you to Cindy and her team at Synergistic Travels for managing the incredible amount of details for our 2021 Employee Incentive Trip. Your assistance in destination selection, communication development and execution, registration management, ticketing, guest pre/post requests, and data reporting were critical to the huge success of our program....and all in the middle of a pandemic.   

 

The sheer volume of information and communication you managed regarding Covid testing and the Safe Travels Program took a huge workload off my plate so I could focus on other areas of planning.  Every single person (nearly 130 of them) arrived with the proper testing, documentation, and paperwork; meaning a smooth entry into Hawaii and no quarantine!  If you and your team can execute this well during Covid, I'm confident you can plan any trip any place any time!    

 

Naomi A, Executive Admin to the CEO

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